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Division of Student Affairs

Budget update from Dr. Terry Hogan

Posted on Friday, April 3rd, 2009

Dr. Terry Hogan shared the following message March 27 with Division of Student Affairs employees:

I hope your spring term is going well and that you enjoyed any time you may have had off at spring break. I'm writing to update you on the budget planning process for the Division of Student Affairs for next fiscal year. As I'm sure you are aware, President Allen has been providing updates to the entire campus community on the University's budget situation. If you haven't seen these or want to reference them, they are available here:
In addition, President Allen is chairing two task forces -- one focused on reducing expenditures and a second focused on generating new income. If you have ideas for either University task force, you can send them directly to If you have ideas for reducing expenses or generating revenue specifically within Student Affairs, you can also email me at

The President noted in his most recent message that we will need to reduce our expenditures over the next two years. As background, you should know these things:

  1. State appropriations (along with tuition from students) go into what is called the "General Education Fund." These funds are then used to support our academic program and some other operations on campus, but not all.
  2. As far as we know today, our state appropriation to the University will be reduced by approximately 14% next year. This equals about $14 million.
  3. Only about 12% of the Division of Student Affairs budget comes from the General Education Fund. The balance comes from room and board fees, mandatory student fees, miscellaneous fees and revenue generated through sales, rentals, etc.
  4. I will need to present a plan to the President that will show how we will reduce our expenditures over the next two years. The specific amount is not yet known, but should be determined within the next couple of weeks.

As we move through the process of planning our new budget based on this information, please know that there are principles that we will follow. I outlined these at our division awards luncheon in January, but to repeat:

  1. Wherever and whenever we need to reduce expenses, we will do so strategically. This means that our cuts will not be "across the board" or otherwise equal by departments. Rather, we will reflect on department, division and University priorities, the functions and current resources of each department, opportunities that exist for changing what we do and how we do it, and then make decisions based on what will best serve students and the University overall.
  2. We will make every effort to avoid staff reductions, though this may be difficult in these circumstances. We will seek to change our staffing through attrition, retirement, and reassignment before considering staff reduction by layoff or job elimination.

I have asked each department head to share with me his/her thoughts on how costs might be reduced, both within his/her department and within other departments. I have had several follow-up meetings with each director to discuss his/her department's needs and opportunities.

Please let me know if you have any particular concerns about these matters. I will keep you apprised as we move through the process. I appreciate that the uncertainty about the University's budget makes it difficult in some ways for all of us. I will do my best to deal with these circumstances fairly and with the best interests of students in mind.

Finally, I shared an update on our division's strategic initiatives with the our P&S staff this morning. Please take a look at it if you have a moment. It is posted on our website, under the heading "Division update concludes with budget discussion" at
Thank you for your continued hard work and good service to students and to the University of Northern Iowa.


Terry Hogan
Vice President for Student Affairs